MS Word- Mail Merge+Watermark

Good Morning students
Today we will be discussing a very important concept of MS Word called "Mail Merge"
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The Google meet link for today's class is:

meet.google.com/ugu-cnmd-uaq

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By the end of this session, you will be able to:

• Understand the purpose of mail merge
• Identify the various essential components needed to create the desired merged file
• Acquire skill to create a contact list and main document and then use them to create a merged document containing individualized letters.

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How to Use Mail Merge in Microsoft Word

Mail Merge is most often used to print or email  letters to multiple recipients. Using Mail Merge, you can easily customize  letters for individual recipients. Mail merge is also used to create envelopes or labels in bulk.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.
   


2. Click Step-by-Step Mail Merge Wizard.
   


3. Select your document type. In this demo we will select Letters. Click Next: Starting document.
   


4. Select the starting document. In this demo we will use the current (blank) document. Select Use the current document and then click Next: Select recipients.
   
   
   • Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document. After you choose it, the Mail Merge Wizard reverts to Use the current document.
5. Select recipients. In this demo we will create a new list, so select Type a new list and then click Create.
   
   
   • Create a list by adding data in the New Address List dialog box and clicking OK.
     
   
   
   • Save the list.
   
   
   • Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.
     
   
   
   • Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
     
   
   
   • Click Next: Write your letter.
     
6. Write the letter and add custom fields.
   • Click Address block to add the recipients' addresses at the top of the document.
     
   
   
   • In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to.
     
   • Note that you can use Match Fields to correct any problems. Clicking Match Fields opens up the Match Fields dialog box, in which you can associate the fields from your list with the fields required by the wizard.
     


7. Press Enter on your keyboard and click Greeting line... to enter a greeting.
   


8. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK.
   


9. Note that the address block and greeting line are surrounded by chevrons (« »). Write a short letter and click Next: Preview your letters.
   

Preview your letter and click Next: Complete the merge.

Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.

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A watermark is a picture that shows up faintly behind the text on a Word document page. When you draft a document, you can watermark the document with Draft Copy stamp, or you can watermark a duplicate document with the Duplicate stamp. Microsoft Word allows you to stamp with watermark using simple steps explained in this chapter.

Set Standard Watermark

The following steps will help you set standard watermark in word document. A standard watermark is the one which is already defined by words and cannot modify their font or color etc.

Step 1 − Open a word document in which you want to add a watermark.

Step 2 − Click the Page Layout tab and then click the Watermark button to display a list of standard watermark options.

Step 3 − You can select any of the available standard watermarks by simply clicking over it. This will be applied to all the pages of the word. Assume we select the Confidential watermark.

Set Custom Watermark

The following steps will help you set custom watermark in word document. A custom watermark is the one which can be modified text and its font, color and size etc.

Step 1 − Open a Word document in which you want to add a watermark.

Step 2 − Click the Page Layout tab and then click the Watermark button to display a list of standard watermark options. At the bottom, you will find the Custom Watermark option.

Step 3 − Click over the Custom Watermark option; this will display the Printed Watermark dialog box.

Step 4 − Now you can set a picture as watermark or you can set predefined text as watermark; you can also type your text in the Text box available at Printed Watermark dialog box. We will set text watermark as DUPLICATE and also set its font color and font size. Once all the parameters are set, click the OK button to set the parameters.

Remove Watermark

The following steps will help you remove an existing watermark from a Word document.

Step 1 − Open a Word document the watermark of which needs to be deleted.

Step 2 − Click the Page Layout tab followed by the Watermark button to display a list of standard watermark options. At the bottom, you will find the Remove Watermark option.

Step 3 − Click Remove Watermark option; this will delete the existing watermark from the document.